Office Administrator - Derby

JOB DESCRIPTION | ADMINISTRATOR

Vital Rail is a major support services provider, completing enhancement, renewal and maintenance projects for the rail, light rail and construction sectors.

Responsible to: Operations Manager

Job Base: Derby

Prime Responsibilities

• To provide an efficient and effective administration support service at Vital’s Derby Office
• Data input duties onto Peoplesoft for branch operatives to ensure Payroll can be run effectively from Manchester Head Office

Key Tasks

• First point of call for all pay related queries
• Checking, collating and preparation of weekly timesheets
• Liaise with relevant support departments at Head Office
• Ensure all operatives have the correct PPE and associated equipment. Ordering replenishments when necessary
• Ensure operatives details are entered onto Peoplesoft and maintain a detailed file for each operative
• Maintain records detailing operative availability
• Monitor training and assessment requirements of operatives
• Provide operatives with joining instructions for training courses and assessments
• Provide assistance to the Resource Team with the Planner
• Book accommodation for operatives where required
• Maintain levels of office stationary

General Duties

• Ensure mandatory branch administration is up to date and accurate to enable efficient operation of the branch with the required information easily accessible
• Scanning/electronic filing of relevant documents
• Receive and handle incoming calls and queries
• Assist with labour resourcing
• General administration duties including filing, telephone answering, scanning, photocopying, e-mailing, typing
• Carry out any other duties as and when requested by the company

Please email your CV to Ryan.Banfield@vital.uk.com