Document Controller / Site Administrator

Posted 26 May 2023
Salary £14.06 PAYE including holiday pay 
LocationNorth Berwick
Job type Contract
Discipline Resources
Contact NameCasileigh Jones

Job description

Job Details

JOB ROLE: Document Controller / Site Administrator 

Location of Project: Berwick Hospital 

Hours: 39 Per Week Mon-Thurs 8am-4.30pm, Friday 8am-3.30pm

Start date: Work will commence in 4-6 Weeks time 

Duration: 12 Months 

Duties will include:

The role is focused at achieving results in a consistent manner to a defined quality.

Specific duties will include:

  • Building relationships with all members of the Merit staff on the project
  • Assisting in project start up to ensure all quality procedures and corresponding documentation packs provided by the QA team are utilised by the site team
  • Daily check on Viewpoint 4 Projects (V4) to ensure latest version drawings are available before works commence
  • Uploading technical submittals, RFI’s, etc. onto V4P
  • Printing of new issue and revised drawings and issue to site team
  • Preparation and issue of purchase orders
  • Receipt and filing of incoming goods delivery notes
  • Comparing inbound delivery notes against purchase orders and requisitions to ensure they concur
  • Collation of O+M information in line with inspection and test plans (ITP’s) and quality checklists
  • Scanning of all quality documentation (ITP’s, material certificates, any handwritten/signed documentation, etc.)
  • Daily check with site team to ensure they complete daily site diary
  • Maintaining effective stock control of all stationery/office items
  • Logging and monitoring of actions raised during site meetings
  • Assist site team in preparing presentations and spreadsheets
  • Reporting any issues to the site team and QA department


The Document Controller/Site Administrator will:

  • Integrate successfully with the existing business, relevant departments and staff
  • Foster excellent relations with clients, staff and suppliers
  • Provide quality services
  • Bring new ideas to the business to enhance the Merit brand, awareness of Merit and Merit services
  • Have the capacity to deliver a diversity of requirements within a working day
  • Have a flexible approach to work load



  • Good knowledge of Microsoft Office (Word, Excel, Powerpoint)
  • Good organisation skills
  • Attention to detail
  • Have a flexible approach to work load

Rate: £14.06 PAYE including holiday pay 

Vital will require the following to progress your application

•    CV

•    2 Work Related References

•    Proof of right to work in the UK (visa, passport etc)

•    Any relevant qualifications

If you do not hear from us within seven days, then your application has not been successful on this occasion. We may however keep your details on file for any suitable future vacancies and contact you accordingly.

Vital Human Resources is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of their age, disability, gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion/belief, sex or sexual orientation.

£14.06 PAYE including holiday pay