Office Administrator - Hitchin, Hertfordshire

JOB DESCRIPTION | OFFICE ADMINISTRATOR

Vital Rail is a major support services provider, completing enhancement, renewal and maintenance projects for the rail, light rail and construction sectors.

Responsible to: Operations Manager

Job Base: Hitchin, Hertfordshire

Prime Responsibilities

• To provide an efficient and effective administration support service.
• Data input duties onto Peoplesoft for branch operatives to ensure Payroll can be run effectively from Head Office.

Key Tasks

• To be the first point of call for all pay related queries
• Checking, collating and preparation of timesheets.
• Liaise with relevant support Departments at Head Office.
• Ensure all operatives have the correct PPE and associated Equipment. Ordering more when necessary
• Ensure operatives details are entered onto Peoplesoft and maintain a detailed file for each operative.
• Keep a record of an operative’s availability.
• Monitor training and assessment requirements of operatives
• Provide operatives with joining instructions for courses and assessments
• Provide assistance to the Resource team with the Planner.
• Book accommodation for operatives where required
• Maintain levels of office stationary

General Duties

• To ensure that the branch administration is kept up to date and accurate to enable the smooth running of the branch with the required information easily accessible
• Scanning/electronic filing of relevant documents
• Receive and handle incoming calls and queries
• Assist with labour resourcing
• General administration duties including filing, telephone answering, scanning, photocopying, e-mailing, typing
• Carry out any other duties as and when requested by the company, from time to time.