Office Administrator - Hitchin, Hertfordshire

Posted 16 May 2022
Salary£10.65 - 10.65 per hour
LocationHitchin
Job type Permanent
DisciplineRail
ReferenceADMIN - HIT - LCT
Contact NameJessica Andrew

Job description

JOB DESCRIPTION | OFFICE ADMINISTRATOR

Vital Rail is a major support services provider, completing enhancement, renewal and maintenance projects for the rail, light rail and construction sectors.

Responsible to: Operations Manager

Job Base: Hitchin, Hertfordshire

Prime Responsibilities

  • To provide an efficient and effective administration support service.
  • Data input duties onto Peoplesoft for branch operatives to ensure Payroll can be run effectively from Head Office.

Key Tasks

  • To be the first point of call for all pay related queries
  • Checking, collating and preparation of timesheets.
  • Liaise with relevant support Departments at Head Office.
  • Ensure all operatives have the correct PPE and associated Equipment. Ordering more when necessary
  • Ensure operatives details are entered onto Peoplesoft and maintain a detailed file for each operative.
  • Keep a record of an operative’s availability.
  • Monitor training and assessment requirements of operatives
  • Provide operatives with joining instructions for courses and assessments
  • Provide assistance to the Resource team with the Planner.
  • Book accommodation for operatives where required
  • Maintain levels of office stationary

General Duties

  • To ensure that the branch administration is kept up to date and accurate to enable the smooth running of the branch with the required information easily accessible
  • Scanning/electronic filing of relevant documents
  • Receive and handle incoming calls and queries
  • Assist with labour resourcing
  • General administration duties including filing, telephone answering, scanning, photocopying, e-mailing, typing
  • Carry out any other duties as and when requested by the company, from time to time.