Office Administrator / Payroll - Ashford, Kent

JOB DESCRIPTION | ADMINISTRATOR

Vital Rail is a major support services provider, completing enhancement, renewal and maintenance projects for the rail, light rail and construction sectors.

Responsible to: Operations Manager

Job Base: Ashford, Kent

Prime Responsibilities

• To provide an efficient and effective administration support service at Vital’s Kent Office
• Data input duties onto Peoplesoft for branch operatives to ensure Payroll can be run effectively from Manchester Head Office

Key Tasks

• To be the first point of call for all pay related queries
• Checking, collating and preparation of timesheets.
• Administering the data input process for payroll
• To ensure that the branch administration is kept up to date and accurate to enable the smooth running of the branch with the required information easily accessible
• Provide operatives with joining instructions for courses and assessments
• Book accommodation for operatives where required

General Duties

• Ensure mandatory branch administration is up to date and accurate to enable efficient operation of the branch with the required information easily accessible
• Scanning/electronic filing of relevant documents
• Receive and handle incoming calls and queries
• Assist with labour resourcing
• General administration duties including filing, telephone answering, scanning, photocopying, e-mailing, typing
• Carry out any other duties as and when requested by the company